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Set-up Information |
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2011
Health Care New York is the 7th Annual New York
conference and show for benefits and health care
technology.
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Quick Start
Set-up Information.
7th Annual 2011 Health Care Benefits New York Show & Conference
March 7, 2011, Monday,
Roosevelt Hotel at Grand Central Station, New York.
East 45th
Street & Madison Avenue, New York, NY
EXHIBITOR UPDATE:
Show
Set-Up begins Sun, March 6,
3-6 pm. Mon, March 7, 6-8 am in the Grand Ballroom Foyer Mezzanine
Level. If you do not require a long set up, come in Mon morning, March
7, from 6-8 am.
Hotel
Accommodations:
Make hotel reservations at the Roosevelt Hotel now. Room rates are $209
single or double plus tax for the dates March 6-7, 2011, Sun-Mon. Phone
212-661-9600. Ask for “Flagg Management/2011 Health Care NY” room rates.
Show
Hours: Mon,
March 7: 8 am – 4 pm
Conference: Mon, March 7: 8:30 am – 4:50 pm
You will need to order electric, telephone, connectivity service from
the Roosevelt Hotel. You must have a credit card to confirm your order.
For electric, connectivity, telephone service, use the order forms in
your exhibitor’s manual or call Christine Traina at the Roosevelt
Catering Services at 212-885-6079.
Shipping to Show:
Ship to arrive no later than Fri, March 4. Shipments will be
stored in the package room until move-in Sunday. The hotel staff will
bring your shipment up prior to 3 pm to the Mezzanine exhibit area.
Note:
Use distinctive labeling or colored label to easily identify boxes.
IMPORTANT – COMPANY NAME, BOOTH # IN BOLD.
Mark your shipments:
FLAGG
Company name:_______, Booth #:_____
Roosevelt Hotel for March 7 – Health Care NY
70 Vanderbilt Ave, Mezzanine Exhibit Area
(between East 46th and East 45th Streets)
New York, NY 10017, phone: 212-661-9600.
Note:
The hotel does not have fork lift trucks or a loading dock.
Your trucker should have a tail gate lift to unload into the street at
70 Vanderbilt Ave. The hotel does have a pallet jack to deliver inside
the hotel. The hotel will deliver your items up to the show on Sunday.
If you have items that you cannot find in your booth, they may still be
in the package room, call 212-661-9600 x6489 or the convention services
manager. The hotel charges for delivering boxes at $10 per box.
Conference Sessions: All
sessions are in the Grand Ballroom and the Plaza Suite on the Mezzanine
Level of the hotel. The opening session is at 8:30 am. All exhibitors
are invited to this opening session.
Show
Hours:
Show hours are 8 am – 4 pm, and have been set to
maximize conference traffic and walk-in traffic. Dedicated show viewing
periods:
8-9
am Registration and coffee service.
10-11 am Midmorning break in the exhibits.
1-1:30 pm Dessert service in the exhibits.
3:15-4 pm Afternoon break in the exhibits.
Dismantling: Show
closes at 4 pm, Mon, March 7. All valuables must be out by 5:00 pm. All
freight must be removed completely by 5:00 pm. ALL GOODS LEFT UNATTENDED
ARE THE RESPONSIBILITY OF THE EXHIBITOR.
See
information on Move-Out: FedEx or UPS at Show Close.
FedEx Phone: 800-463-3339 UPS Phone: 800-742-5877
Move-Out 4:00 pm – FEDEX or UPS at Show close:
1.
Bring your FedEx air bills with you. 2.
Make sure you have your FedEx account number.
3.
You must phone FedEx and get a FedEx pick-up number.
4.
If you are shipping Federal Express or UPS at the show close,
you
must prepare completed FedEx or UPS air bills with your
FedEx or UPS account number and the complete address where you are
shipping your FedEx or UPS material.
Call FedEx and schedule a pick-up from the Roosevelt Hotel, 70
Vanderbilt Avenue, NY, NY 10017. FedEx Phone: 800-463-3339; UPS Phone:
800-PICK-UPS (800-742-5877)
DO
NOT LEAVE YOUR FEDEX OR UPS SHIPMENT WITHOUT MAKING PROVISIONS FOR FEDEX
OR UPS AIR BILLS AND PICK UP. Also, if you wish to ship UPS ground, you
should have special shipping labels for UPS ground.
Move-Out 4:00 pm UPS
at Show Close: is
also available for pick-up at the Roosevelt Hotel. You must have a
UPS
account number and
UPS
land or air bills. Call UPS and schedule a pick-up at
800-742-5877.
Exhibitor Badges: NOTE:
Pick up all exhibitor badges at the Registration Desk on the Mezzanine
Level Coat Room by the elevators of the Roosevelt Hotel. None will be
mailed in advance. Additions or corrections may be made at the
show.
Badge
Colors: Conference:
yellow. Exhibitors: blue. Show-Only: white. Speaker:
white ribbons Press: red ribbons.
Security: EXHIBITORS
ARE NOT RELIEVED OF THEIR PRIMARY RESPONSIBILITY FOR ALL OF THEIR GOODS
SHIPPED TO THE SHOW. DO NOT RISK LOSS OR DAMAGE TO ANY OF YOUR
VALUABLES. DO NOT STORE ANY OF YOUR VALUABLES UNDER YOUR BOOTH. IF IT’S
VALUABLE, TAKE IT WITH YOU. Valuable software, laptops, give-aways,
briefcases, cameras, purses, and any other shoplifter type goods should
be watched carefully. Women are advised to carry purses, do not set down
anywhere. A wise and prudent approach to show security can save loss or
damage to goods.
Hand-carry out as much as possible: Immediately
at the close of the show, pack up all goods, computers, and other
valuables, and hand-carry out of the show. Wear your badges to
identify yourself.
Responsibility: The
last person to leave is responsible for packing and shipping out all
goods. DO NOT LEAVE YOUR BOOTH UNATTENDED, AND ESPECIALLY AT THE SHOW
CLOSE.
Show Management: Russell
Flagg will be available at the show on Sun-Mon, March 6-7, to the show
close. Do not wait to resolve any problem. See Russell Flagg and put
his experience to work for you.
Promote
the Free Show NOW
Download Free VIP Show Passes at:
www.flaggmgmt.com/ben.
Invite
your New York area benefits and healthcare colleagues to attend the free
show from 8 am – 4 pm Mon, March 7.
Thank you for your support for this event.
Flagg Management Inc
353 Lexington Ave
New York 10016
(212) 286-0333 Fax (212) 286-0086
flaggmgmt@msn.com
Service Contractors and Roosevelt Hotel Contacts
Roosevelt Hotel – Electric, Phones, Connectivity
Roosevelt Hotel Catering/Convention Services
Madison Ave at East 45th Street
New York, NY 10017
212-661-9600 fax: 212-885-6162
Christine Traina, Catering Manager, 212-885-6079 fax: 212-885-6162
ctraina@rooseveltnyc.com
Kime Melesse, Dir. of IT, 212-885-6038
kmelesse@rooseveltnyc.com
Mike Santos, PSAV Sales Manager, 212-867-8768
msantos@psav.com
Lissa Oliver, Package Room 212-661-9600 ext. 6489
Roosevelt Hotel Shipment & Loading Door
70 Vanderbilt Ave
No fork lift trucks or loading dock.
Between East 45th & 46th Streets Your
driver’s truck should have a lift gate to lower your
212-661-9600
shipment onto the street at 70 Vanderbilt Avenue.
Mark your FedEx, UPS and show shipments:
FLAGG
Company Name____________________ Booth #__________
Roosevelt Hotel for March 7 – 2011 Health Care New York
70 Vanderbilt Avenue
New York, NY 10017
212-661-9600
NMR/National MicroRentals Inc.
Computer, Monitor, Printer, VCR, and Other A/V Rental Services
28 Abeel Road
Monroe Twp, NJ 08831-2036
800-637-2496, 609-395-0550 fax: 609-395-7142
www.nmrrents.com
Jim Clark, Nat’l Trade Show Mgr.
jclark@nmrrents.com
Morris Brothers Signs
Special Signs, Banners, Graphics of Any
Type
115 Grant Avenue
Nutley, NJ 07110
212-675-9130
fax: 973-667-3501
Peter Bellantone
peter@mbgraphics.com
Michael Bellantone michael@mbgraphics.com
Photographer
Dov Friedmann
cell: 347-886-7246
dovfriedmann@mac.com
PhotographybyDov.com
