Event Overview (Home Page)
Conference Program
Speaker Biographies
List of Exhibitors
Hotel Reservations
2011 Speaker Presentations
2011 Photo Review

Free Show Pass

Exhibitor Overview
5 Reasons to Exhibit
Package of Services
Sponsorship Opportunities

Floor Plan
Set-up Information
Free VIP Show Pass
Exhibitor Manual
Exhibit Application

What To Say When Your Boss Asks "Why Are We Spending So Much On Trade Shows?"

2011 Conference Hours:
Mon, Mar 7, 8:30am-4:50pm

2011 Free Showcase Hours:
Mon, Mar 7, 8:00am-4:00pm

HRCI Web site

Show Management:
Flagg Management Home Page


Set-up Information

2011 Health Care New York is the 7th Annual New York
conference and show for benefits and health care technology.

Quick Start
Set-up Information.

7th Annual 2011 Health Care Benefits New York Show & Conference

March 7, 2011, Monday,

Roosevelt Hotel at Grand Central Station, New York.
East 45th Street & Madison Avenue, New York, NY

Show Set-Up begins Sun, March 6, 3-6 pm. Mon, March 7, 6-8 am in the Grand Ballroom Foyer Mezzanine Level. If you do not require a long set up, come in Mon morning, March 7, from 6-8 am.

Hotel Accommodations: Make hotel reservations at the Roosevelt Hotel now. Room rates are $209 single or double plus tax for the dates March 6-7, 2011, Sun-Mon. Phone 212-661-9600. Ask for “Flagg Management/2011 Health Care NY” room rates.

Show Hours: Mon, March 7: 8 am – 4 pm  Conference: Mon, March 7: 8:30 am – 4:50 pm
You will need to order electric, telephone, connectivity service from the Roosevelt Hotel. You must have a credit card to confirm your order. For electric, connectivity, telephone service, use the order forms in your exhibitor’s manual or call Christine Traina at the Roosevelt Catering Services at 212-885-6079.

Shipping to Show: Ship to arrive no later than Fri, March 4. Shipments will be stored in the package room until move-in Sunday. The hotel staff will bring your shipment up prior to 3 pm to the Mezzanine exhibit area.

Note: Use distinctive labeling or colored label to easily identify boxes.

. Mark your shipments:

Company name:_______, Booth #:_____
Roosevelt Hotel for March 7 – Health Care NY
70 Vanderbilt Ave, Mezzanine Exhibit Area
(between East 46th and East 45th Streets)
New York, NY 10017, phone: 212-661-9600.

Note: The hotel does not have fork lift trucks or a loading dock. Your trucker should have a tail gate lift to unload into the street at 70 Vanderbilt Ave. The hotel does have a pallet jack to deliver inside the hotel. The hotel will deliver your items up to the show on Sunday. If you have items that you cannot find in your booth, they may still be in the package room, call 212-661-9600 x6489 or the convention services manager. The hotel charges for delivering boxes at $10 per box.

Conference Sessions: All sessions are in the Grand Ballroom and the Plaza Suite on the Mezzanine Level of the hotel. The opening session is at 8:30 am. All exhibitors are invited to this opening session.

Show Hours: Show hours are 8 am – 4 pm, and have been set to maximize conference traffic and walk-in traffic.  Dedicated show viewing periods: 8-9 am Registration and coffee service. 10-11 am Midmorning break in the exhibits. 1-1:30 pm Dessert service in the exhibits. 3:15-4 pm Afternoon break in the exhibits.

Dismantling: Show closes at 4 pm, Mon, March 7. All valuables must be out by 5:00 pm. All freight must be removed completely by 5:00 pm. ALL GOODS LEFT UNATTENDED ARE THE RESPONSIBILITY OF THE EXHIBITOR. See information on Move-Out: FedEx or UPS at Show Close. FedEx Phone: 800-463-3339  UPS Phone: 800-742-5877

Move-Out 4:00 pm – FEDEX or UPS at Show close:

1. Bring your FedEx air bills with you2. Make sure you have your FedEx account number.  3. You must phone FedEx and get a FedEx pick-up number 4. If you are shipping Federal Express or UPS at the show close, you must prepare completed FedEx or UPS air bills with your FedEx or UPS account number and the complete address where you are shipping your FedEx or UPS material.

Call FedEx and schedule a pick-up from the Roosevelt Hotel, 70 Vanderbilt Avenue, NY, NY 10017. FedEx Phone: 800-463-3339; UPS Phone: 800-PICK-UPS (800-742-5877) DO NOT LEAVE YOUR FEDEX OR UPS SHIPMENT WITHOUT MAKING PROVISIONS FOR FEDEX OR UPS AIR BILLS AND PICK UP. Also, if you wish to ship UPS ground, you should have special shipping labels for UPS ground.

Move-Out 4:00 pm UPS at Show Close: is also available for pick-up at the Roosevelt Hotel. You must have a UPS account number and UPS land or air bills. Call UPS and schedule a pick-up at 800-742-5877.

Exhibitor BadgesNOTE: Pick up all exhibitor badges at the Registration Desk on the Mezzanine Level Coat Room by the elevators of the Roosevelt Hotel. None will be mailed in advance.  Additions or corrections may be made at the show.

Badge ColorsConference: yellow. Exhibitors: blue. Show-Only: white. Speaker: white ribbons Press: red ribbons.

Security: EXHIBITORS ARE NOT RELIEVED OF THEIR PRIMARY RESPONSIBILITY FOR ALL OF THEIR GOODS SHIPPED TO THE SHOW. DO NOT RISK LOSS OR DAMAGE TO ANY OF YOUR VALUABLES. DO NOT STORE ANY OF YOUR VALUABLES UNDER YOUR BOOTH. IF IT’S VALUABLE, TAKE IT WITH YOU. Valuable software, laptops, give-aways, briefcases, cameras, purses, and any other shoplifter type goods should be watched carefully. Women are advised to carry purses, do not set down anywhere.  A wise and prudent approach to show security can save loss or damage to goods.

Hand-carry out as much as possible: Immediately at the close of the show, pack up all goods, computers, and other valuables, and hand-carry out of the show. Wear your badges to identify yourself.

Responsibility: The last person to leave is responsible for packing and shipping out all goods. DO NOT LEAVE YOUR BOOTH UNATTENDED, AND ESPECIALLY AT THE SHOW CLOSE.

Show Management
: Russell Flagg will be available at the show on Sun-Mon, March 6-7, to the show close. Do not wait to resolve any problem.  See Russell Flagg and put his experience to work for you.

Promote the Free Show NOW Download Free VIP Show Passes at: Invite your New York area benefits and healthcare colleagues to attend the free show from 8 am – 4 pm Mon, March 7.

Thank you for your support for this event.

Flagg Management Inc
353 Lexington Ave
New York 10016
(212) 286-0333  Fax (212) 286-0086

Service Contractors and Roosevelt Hotel Contacts

Roosevelt Hotel – Electric, Phones, Connectivity

Roosevelt Hotel Catering/Convention Services
Madison Ave at East 45th Street
New York, NY 10017
212-661-9600    fax: 212-885-6162

Christine Traina, Catering Manager, 212-885-6079  fax: 212-885-6162
Kime Melesse, Dir. of IT, 212-885-6038
Mike Santos, PSAV Sales Manager, 212-867-8768
Lissa Oliver, Package Room  212-661-9600 ext. 6489

Roosevelt Hotel Shipment & Loading Door
70 Vanderbilt Ave                                          No fork lift trucks or loading dock.
Between East 45th & 46th Streets                    Your driver’s truck should have a lift gate to lower your
212-661-9600                                               shipment onto the street at 70 Vanderbilt Avenue.

Mark your FedEx, UPS and show shipments:
Company Name____________________  Booth #__________
Roosevelt Hotel for March 7 – 2011 Health Care New York
70 Vanderbilt Avenue
New York, NY 10017

NMR/National MicroRentals Inc.
Computer, Monitor, Printer, VCR, and Other A/V Rental Services
28 Abeel Road
Monroe Twp, NJ  08831-2036
800-637-2496, 609-395-0550  fax: 609-395-7142
Jim Clark, Nat’l Trade Show Mgr.

Morris Brothers Signs
Special Signs, Banners, Graphics of Any Type
115 Grant Avenue
Nutley, NJ  07110
212-675-9130  fax: 973-667-3501
Peter Bellantone
Michael Bellantone

Dov Friedmann
cell: 347-886-7246

Flagg Management, Inc - 353 Lexington Ave, New York, NY 10016 - Tel. (212) 286-0333  Fax (212) 286-0086 -